Google Workspace Review
A review of Google Workspace access, file sharing, retention and audit records, with recommendations ranked by risk.
Send a message or email hello@teclara.tech
A close look at who can administer your Google Workspace, how policies are set across teams, what is shared in Drive, and what Vault retention and audit history you have. Vault is Google’s retention and eDiscovery tool. The recommendations show which fixes your current edition supports and which need an upgrade.
On the first call we check this is the right project and talk about timing. You get a fixed price and a start date before any work begins.
- Duration
- 7 to 10 business days
- Type
- Review
What you get
Depending on the project, you get findings and recommendations, changes made to your systems, or both. The documentation is yours to keep, whatever you decide next.
Administrator and organizational unit findings
A record of administrator roles, their scope, and whether organizational units support the policies each team needs.
Drive ownership and sharing report
A review of default access settings, Shared Drive and My Drive ownership, target audiences, and external sharing.
Retention and logging findings
A review of Vault coverage, data deletion under current retention rules, and available administrative and email logs.
Edition requirements
Recommendations identify which controls the current edition supports and which require an upgrade.
Questions about timing or fit?
Project steps
Nothing in your systems changes until the tasks and access have been agreed with you.
Access and edition
The review starts with your edition, who administers what, and reporting access for us. Settings are checked against the CIS Benchmark for Google Workspace, a widely used security standard.
Identity and structure review
Admin permissions, organizational units (the groups that policies apply to), 2-Step Verification and account recovery are checked.
Drive and sharing review
Drive is checked next: default access, Shared Drive membership, who owns files in My Drive, external sharing rules and existing links.
Retention and logging review
Vault rules and holds are compared with how long you need to keep records, and audit history is checked.
Findings and next steps
You get written findings that show what to fix first and whether any fixes need a different edition.
When this project helps
Organizational units do not reflect the teams that need different policies
Super Admin access is used for tasks that need fewer permissions
Drive sharing defaults and existing links have not been reviewed
Vault retention is being relied on without a separate recovery plan
File ownership and retention are unclear when employees leave
Frequently asked questions.
Does the review make changes?
No. The review reads your settings and reports on them. Making the changes is a separate project, such as Google Workspace Tenant Cleanup or Policy Implementation.
Not sure this is the right project?
A 15-minute call is the easiest way to check the fit, the access needed and the timing.