Google Workspace Cleanup
Staged cleanup of Google Workspace accounts, file ownership, sharing permissions and retention settings.
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Access, file ownership and retention are reviewed across organizational units, Super Admin accounts, Shared Drives, My Drive and Vault, using the CIS Benchmark for Google Workspace. Nothing changes without your approval, and access changes and file moves happen in stages.
On the first call we check this is the right project and talk about timing. You get a fixed price and a start date before any work begins.
- Duration
- 3 to 5 weeks
- Type
- Setup
What you get
Depending on the project, you get findings and recommendations, changes made to your systems, or both. The documentation is yours to keep, whatever you decide next.
Current configuration report
An inventory of administrator roles, organizational units, file ownership, external sharing, suspended accounts, and Vault retention rules.
Administrator and organizational unit changes
Limited Super Admin access with configured recovery, scoped roles for daily administration, and organizational units aligned with team policies.
Drive ownership migration
Company files moved to Shared Drives with assigned managers and members, departed users’ files retained where required, and reviewed sharing permissions.
Retention and offboarding procedures
Reviewed retention rules and holds, with a documented process to transfer file ownership before deleting accounts.
Questions about timing or fit?
Project steps
Nothing in your systems changes until the tasks and access have been agreed with you.
Inventory
Accounts, admin roles, organizational units, file ownership and sharing settings are listed first.
Change approval
You approve the file moves and permission changes, and which outside collaborators keep access.
Staged implementation
Organizational units and roles are updated before batched Drive migration, with access verified after each batch.
Documentation and handoff
You get a record of the moves and settings, who looks after what, and a checklist for quarterly reviews.
When this project helps
Organizational units do not support team-specific policies
Super Admin access exceeds business needs
Company files remain in individual or departed employees’ My Drive folders
External links and collaborator access have not been reviewed
Vault retention rules need to be checked against current requirements
Not sure this is the right project?
A 15-minute call is the easiest way to check the fit, the access needed and the timing.